Sumathi Holdings is a well-known conglomerate in Sri Lanka with an extensive portfolio of diversified businesses. Our subsidiaries are professionally managed, high performing, socially responsible and deliver superior value to the markets that they serve. Sumathi Holdings has several other strategic investments and alliances in several key sectors of the Sri Lankan Economy.LOKX Security Services (Pvt) Ltd is a fully owned subsidiary of Sumathi Holdings (Pvt) Ltd, is known as one of leading security companies in Sri Lanka. We distinguish ourselves by the prompt and expert responses to our prestigious customer needs.We are looking for an energetic, enthusiastic, self-motivated person to LOKX Security Services (Pvt) Ltd for the above post to handle following duties and responsibilities. <ul><li>Handle the onboarding process and complete personal files of new recruits.</li><li>Update and maintain HRIS by creating employee profiles.</li><li>Provide time and attendance records to the Payroll Officer.</li><li>Manage the entire leave management process for LOKX Security staff.</li><li>Raise purchase orders for employee uniforms and handle related documentation, including issuing, maintaining stock levels level and processing supply payments, etc.</li></ul>

HR & Administration Assistant

jobpost

Seeking a Junior Executive - Talent Acquisition &amp; Employer Branding to join our team.

Associate - Talent Management

<ul><li>Full or partial qualification in Human Resource Management.&nbsp;</li><li>Excellent verbal and written communication skills.&nbsp;</li><li>Excellent time management skills with a proven ability to meet deadlines.&nbsp;</li><li>Displays high levels of customer service standards.&nbsp;</li><li>Proficient with Microsoft Office Suite or related software.&nbsp;</li><li>Excellent decision-making and problem-solving skills.&nbsp;</li><li>Proficient with Microsoft Office Suite or related software.&nbsp;</li><li>2-3&nbsp;years of experience in a similar capacity.&nbsp;</li></ul> <ul><li>Ensure&nbsp;staff&nbsp;adherence to company HR and Administrative policies.&nbsp;&nbsp;Assist&nbsp;in developing best HR strategies, practices, and procedures to support the implementation of effective recruitment and development methods within the organization.&nbsp;</li><li>Responsible for updating the HRIS with all employee information&nbsp;required&nbsp;for payroll and insurance.&nbsp;</li><li>Maintain personal files &amp; all correspondence of employees and ensure digital copies are uploaded on to the HRIS profile.&nbsp;</li><li>Manage and update the HRIS with&nbsp;up-to-date&nbsp;letter templates and insurance claim information.&nbsp;</li><li>Escalate errors and system improvements&nbsp;required&nbsp;to the HRIS vendor and ensure successful implementation &amp; usage of all HRIS modules.&nbsp;</li><li>Ensure the time and attendance module is accurately updated by all staff.&nbsp;</li><li>Handling EPF, ETF registration and claims of employees.&nbsp;</li><li>Provide&nbsp;administrative support to staff and managers in the planning and delivery of L&amp;D events and strategy.&nbsp;</li><li>Provide&nbsp;timely&nbsp;MIS reports and HR KPI reports.&nbsp;</li><li>Provide&nbsp;administrative support to the wider HR&nbsp;and L&amp;D&nbsp;team where&nbsp;required.&nbsp;</li><li>Supervision,&nbsp;coordination&nbsp;and facilitation of all matters related to Administration to ensure smooth operation of the company, including&nbsp;stationary, sanitary and company merchandise.&nbsp;</li><li>All other duties as assigned by the Manager – Human Resources and Administration.&nbsp;</li></ul>

Senior Associate - Human Resources

Who we are looking for:As a Senior Associate in the Human Resource department, you are responsible in managing the full scope of HR related to the designated business unit. Your skills will be contributing to our performance management, leadership development and training initiatives and will be instrumental in supporting and developing HR policies and procedures in line with organizational objectives and strategy.Job Requirements:<ul><li>Full or partial qualification in Human Resources Management.</li><li>Minimum 6 months of working experience in a similar capacity.</li><li>Excellent communication, administrative and documentation skills.</li><li>Ability to work efficiently under minimum supervision.</li></ul> <ul><li>Ensure staff adherence to company HR policies.</li><li>Assist in developing best HR strategies, practices, and procedures to support the implementation of effective recruitment and development methods within the organization.</li><li>Responsible for updating the HRIS with all employee information required for payroll and insurance.</li><li>Maintain personal files &amp; all correspondence of employees and ensure digital copies are uploaded on to the HRIS profile.</li><li>Ensure the time and attendance module is accurately updated by all staff.</li><li>Manage and update the HRIS with up-to-date letter templates and insurance claim information.</li><li>Handling EPF, ETF registration and claims of employees.</li><li>Provide timely MIS reports and HR KPI reports.</li><li>Coordinating recruitment activities (profile screening, scheduling interviews and onboarding) within the defined SLA.</li><li>Capable of handling performance management related matters.</li><li>All other duties as assigned by the Manager – Human Resources.</li></ul>

Associate - Human Resources

As an Administration Coordinator, your primary responsibility is to ensure the efficient functioning of administrative tasks within the organization. You will serve as a central point of contact for various departments, facilitating communication, and coordinating administrative activities to support the overall operations. This role requires a proactive approach, strong organizational skills, and the ability to manage multiple tasks simultaneously.&nbsp;ESSENTIAL DUTIES AND RESPONSIBILITIES <ul><li>Supervise the security team and the support team, ensuring smooth operations and optimal performance.</li><li>Allocate support staff for floor cleaning and preparation before operational hours.</li><li>Create duty rosters for security and support staff to cover all operational hours and events.</li><li>Assist administrative staff in applying for leave, manage approval procedures, deploy other staff to cover shifts, and update leave records in the HR system.</li><li>Handle HR issues among team members within your capability and escalate unresolved issues to your immediate manager for resolution.</li><li>Maintain all maintenance and service records for office equipment, including generators, elevators, air conditioners, water filter systems and dispensers, water tanks/ pumps, and office vehicles.</li><li>Follow a daily routine checklist provided by management, completing tasks as required. Submit filled-out routine log sheets daily to your assistant manager for record-keeping.</li><li>Handle requests received through the Jira ticket system, including transportation, meeting setups, staff requests for stationery, and maintenance.</li><li>Conduct training and evaluation for all security and support staff to ensure compliance with safety and hygiene standards according to Muve standards.</li><li>Adhere to all other general HR-related policies and procedures.</li><li>Providing transportation for administrative duties and promptly responding to emergencies</li></ul>Job Requirements<ul><li>A Diploma in Business Administration, Human Resources, or a related field is a must-have qualification.</li><li>Candidates with hands-on experience in Office Maintenance, Security, Janitorial Service Management or HR Roles with demonstrated leadership capabilities are preferred.</li><li>Holding an electrical wiring certification would be an added advantage.</li><li>Strong organizational skills, attention to detail, and multitasking abilities are essential for success.</li><li>Effective communication and interpersonal skills are necessary for smooth collaboration with employees and stakeholders.</li><li>Proficiency in MS Office Suite applications (Word, Excel, PowerPoint, Outlook) is a basic requirement.</li><li>Familiarity with HR systems and software like HRIS is beneficial, improving HR process efficiency and overall productivity.</li><li>This role necessitates a valid driver's license for operating both motor cars and dual-purpose vehicles</li></ul>

Administrative Coordinator

Who we are looking for :The position will be responsible for providing a strong support base for the Training Coordinator to ensure efficient and smooth running of all administrative aspects such as scheduling, data collection, database management, reporting, external vendor related sourcing and liaisons, training venue set up and maintenance, preparation of materials/resources/creative content, maintaining departmental budgets, evaluation and collation of learner progress to ensure all department goals and objectives are met.Job Requirements :<ul><li>Excellent command of the English Language.</li><li>Related degree in Learning and Development or HR preferred.</li><li>Previous experience in a training administrator or similar role required.</li><li>Ability to communicate and report on progress in a concise and coherent manner is a must.</li><li>Advanced knowledge in Microsoft PowerPoint, Excel and Word is a must.</li><li>A creative personality capable of designing artwork and training related graphics is a must.</li><li>Must be extremely organized and able to multitask while prioritising workload.</li><li>Able to effectively organize and manage multiple training initiatives simultaneously.</li><li>Displays high levels of customer service standards.</li><li>Must have a positive, can do attitude and be able to be a part of a play hard, work hard culture.</li></ul> <ul><li>Provides exemplary internal customer service to all departments.</li><li>Liaises with and provides admin support to in department functional areas, Language and Communication, Continuous Professional Development and Technical Training.</li><li>Assists in ensuring all training programmes are scheduled and launched as per training plan.</li><li>Effectively arranges multiple training initiatives simultaneously</li><li>Ensures all course content and material are up to date.</li><li>Assists in creating pre and post workshop and trainer feedback, in-training quizzes, and post training evaluations.</li><li>Collects and analyses data regarding the effectiveness of completed training courses and delegate improvement levels.</li><li>Tracks and monitors learner grades and scores and reports on delegate progress, facilitates re-sits and issuing of participant certificates.</li><li>Facilitates the timely uploading of all digitized content to the learning management system.</li><li>Creates and assists in the building of all instructional material to be used in training.</li><li>Designs internal marketing material, flyers and splash messages promoting workshops to create awareness and increase participation.</li><li>Ensures that data is accurate, comprehensive, and stored as required.</li><li>Provides timely and accurate Management Information.</li><li>Books trainers and supports the development of training schedules.</li><li>Supports the Training Coordinator in the day-to-day responsibility for participant bookings.</li><li>To be the stand-by emergency contact on training days.</li><li>To produce copies of training materials in advance as needed.</li><li>To ensure that materials and refreshments reach participants and venues sufficiently in advance of the training.</li><li>To check prices, raise purchase orders, process invoices, send out contracts, log payments as required.</li></ul>

Admin – Learning & Development

The person will be responsible to manage the design of performance management system, provide data analysis and reporting support, along with deploying fair, consistent, and equitable compensation and rewards for employees at Union Assurance.&nbsp;Principle Accountabilities:<ul><li>Support in defining the performance management framework and guidelines for the organization</li><li>Responsible for the execution of the performance management system including creation of goal sheets, identifying performance management tools, completion of performance discussions and evaluation, moderation and final communication and payouts</li><li>Develop guidelines and templates to ensure timely implementation and quality of performance management system</li><li>Ensure timely rollout and closure of PMS, provide guidance to business / function heads on interpretation and implementation of the PMS framework</li><li>Define the metrics/KPIs for all functions and individual accountability; ensure a tight linkage and transparency between performance and rewards.</li><li>Update job evaluations &amp; establish evaluation criteria for job evaluations frequently; draw up guidelines for job evaluation</li><li>Partner with HRBPs and the functional leads to conduct job evaluation for roles</li><li>Carry out periodical people productivity analysis like Revenue per employee (RPE), Human capital risk (HCR), Absenteeism rate, Voluntary and Involuntary turnover rate, Training efficiency, Training expenses per employee, Offer acceptance rate (OAR), Time to hire etc. and work with business leaders to arrive at the action plan to improve these metrics</li><li>Analyze and revise job evaluations and grading, develop standards for job evaluation, define evaluation criteria, and carry out routine evaluations</li><li>Conduct comprehensive job evaluations and job mapping exercises to ensure accurate and effective alignment of roles with the organization's rewards framework</li><li>Collaborate closely with stakeholders to understand job requirements, evaluate job descriptions, and conduct JD scoring to determine appropriate job levels and compensation structures</li><li>Analyze market trends, industry benchmarks, and internal data to make data-driven recommendations for competitive and equitable compensation packages</li><li>Ensure confidentiality is maintained of sensitive HR information and adhere to ethical standards in data analysis and reporting</li><li>Collaborate with external experts to assist in conducting compensation benchmarking studies and evaluate the organization's position relative to industry peers on a regular basis</li><li>Adjust the pay scales, compensation rules, or compensation structures on a regular basis</li><li>Create and ensure implementation of a uniform recognition programme for the entire organization to encourage outstanding talent.</li><li>Direct and manage HR initiatives and projects in the areas of performance, rewards, and analytics, making sure they are completed on schedule, within budget, and to a high standard</li><li>Collation of sustainability related information as required and reporting findings.</li></ul>&nbsp;Qualifications and Experience&nbsp;<ul><li>A Bachelor’s Degree from a recognized University in Business Administration/Human Resources or equivalent discipline; A Masters degree will be an added advantage.</li><li>Full/ Part qualification in recognized professional institute will be an added advantage</li><li>Minimum 3 to 5 years overall experience in managing the PMS &amp; HR Analytics and conducting compensation benchmarking.</li><li>Expertise in PMS practices and job evaluation, compensation and benefits also proficiency in data analytics and reporting tool.</li><li>Excellent analytical, Problem solving and attention to detail.</li><li>Strong adaptability, work under pressure and capacity to work in fast-paced environments.</li><li>Ability to work independently and in a team-oriented environment.</li></ul>

Assistant Manager - Performance Management, Rewards and Analytics

Your primary responsibilities includesAssist in the recruitment process, including job postings, resume screening,and coordinating interviews.Support the onboarding process for new hires, including preparingonboarding materials and conducting orientation sessions.Maintain employee records and ensure they are updated in the HR database.Assist in organizing company events, training sessions, and employeeengagement activities.Help with the preparation and distribution of HR-related documents, such asemployment contracts and employee handbooks.Participate in the implementation of HR policies and procedures.Assist in the administration of employee benefits and compensationprograms.The ideal candidate should possess:An undergraduate degree in Human Resource Management, BusinessManagement, or a related field from a recognized university or professiona body.Male candidates preferred.Computer literate with proficiency in MS Office Suite (Word, Excel, PowerPoint).Excellent interpersonal skills, with the ability to build positive relationships withcolleagues and employees.Ability to work independently and as part of a team.

HR - Intern

Job Role:<ul><li>Maintain and update employee records in the HRIS.</li><li>Ensure data accuracy and confidentiality, collaborating with payroll and IT teams for seamless system integration.</li><li>Track and verify attendance and overtime, resolving discrepancies promptly.</li><li>Ensure compliance with company policies and labor laws regarding attendance and OT.</li><li>Maintain accurate HRIS data and generate reports for management.</li><li>Provide data insights to support decision-making.</li><li>Assist employees with HRIS-related issues and provide training on attendance policies.</li><li>Assist the HR team with various HR-related tasks and activities as required.</li></ul>Job Pre-Requisites:<ul><li>A Bachelor's degree in Human Resources, Business Administration, or a related field /professional qualification in HR (completed or currently pursuing).</li><li>Proven experience with HRIS systems and attendance management.</li><li>Strong attention to detail, data accuracy, and analytical skills.</li><li>Good communication and interpersonal skills with a focus on employee support.</li><li>Proficiency in Microsoft Office, especially Excel; familiarity with payroll processes is an advantage.</li></ul>

Executive - Human Resources

KEY RESPONSIBILITIES<ul><li>Accurately process payroll for all employees within specified timelines</li><li>Maintain and update payroll records, including attendance, leave, and overtime details</li><li>Ensure compliance with statutory requirements, including EPF, ETF, taxes, and other deductions</li><li>Generate and distribute pay slips and payroll reports as required</li><li>Keep up-to-date with changes in labor laws and regulations affecting payroll</li></ul>