About the Role: We are seeking a highly organized, proactive, and professional Personal Assistant to provide comprehensive support to our Chairman. This role demands a dynamic individual who can handle a wide range of administrative and executive support tasks with a high degree of efficiency, confidentiality, and attention to detail. The ideal candidate will possess excellent communication skills, a keen ability to anticipate the needs of a senior executive, and a strong sense of discretion.
Key Responsibilities:
- Diary & Schedule Management: Coordinate and manage the Chairman’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Communication & Correspondence: Act as the primary point of contact for the Chairman; handle emails, phone calls, and written correspondence with professionalism.
- Meeting Coordination: Prepare agendas, take minutes, and follow up on action points for meetings chaired by the Chairman. Ensure all necessary documents are prepared and provided in advance.
- Travel Arrangements: Plan and book domestic and international travel, including accommodation, transportation, and itineraries.
- Document Preparation: Draft, edit, and proofread documents, reports, and presentations as required by the Chairman.
- Project Support: Assist in managing projects and initiatives led by the Chairman, providing research, administrative support, and coordination as necessary.
- Confidentiality & Discretion: Handle all personal and business matters with the utmost confidentiality.
- Event Planning: Organize events and functions, including coordinating with vendors and managing logistics.
- General Administrative Support: Handle day-to-day administrative tasks, such as filing, organizing documents, and maintaining records.
Key Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives.
- Strong English communication skills, both written and verbal.
- Exceptional organizational and multitasking abilities.
- High level of professionalism and discretion in handling sensitive information.
- Proficiency in Microsoft Office Suite
- Ability to anticipate needs and work independently.
- Flexibility and adaptability in a fast-paced environment.
- Experience in corporate environments is advantageous
Why Join Us? This role offers an opportunity to work closely with a visionary leader and play a crucial role in supporting the company’s strategic objectives. If you are a dedicated and adaptable individual looking to grow your career in a dynamic and rewarding setting, we would love to hear from you.