Assistant Manager Administration

Qualification, skills, and experience

• A diploma in business Administration or equivalent from a recognized institute
• Sound knowledge of working with MS office packages
• Good command of English
• Sound knowledge of vendor onboarding procedures and standard procurement process
• Excellence in organizing and interpersonal skills 
• Minimum of 4 years’ experience in similar capacity 
• Ability to work independently

• Vendor onboarding process including in compliance with internal governance framework
• Procurement of goods and services including, firm assets, utilities, IT procurement, maintenance, and annual maintenance contracts, etc.
• Logistical arrangements related to foreign travel
• Maintaining Access control system
• Supervision of Minor staff and in charge of leave and overtime arrangements
• Management Information System related activities 
• In charge of Maintenance of office premises including renovations, repairs and maintenance and cleaning work
• Responsible for overall insurance arrangements of the firm and liaising with Staff and insurance providers on Insurance related matters
• Member of the net zero team and provision of necessary data for Net zero reporting
• Supervision over Fire equipment arrangements and Organizing fire drills
• Facilitate Information Security Management System (ISMS) requirements 
• Business Continuity Management (BCMS) representative from Operations 
• Facilitating corporate mobile package and mobile phones
• In charge of Archival of firm documents and discarding old files
• Facilitate stationery requirements of business units, photocopying and printing arrangements
• Facilitate office functions, events, and meetings