Administrative Coordinator

As an Administration Coordinator, your primary responsibility is to ensure the efficient functioning of administrative tasks within the organization. You will serve as a central point of contact for various departments, facilitating communication, and coordinating administrative activities to support the overall operations. This role requires a proactive approach, strong organizational skills, and the ability to manage multiple tasks simultaneously.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise the security team and the support team, ensuring smooth operations and optimal performance.
• Allocate support staff for floor cleaning and preparation before operational hours.
• Create duty rosters for security and support staff to cover all operational hours and events.
• Assist administrative staff in applying for leave, manage approval procedures, deploy other staff to cover shifts, and update leave records in the HR system.
• Handle HR issues among team members within your capability and escalate unresolved issues to your immediate manager for resolution.
• Maintain all maintenance and service records for office equipment, including generators, elevators, air conditioners, water filter systems and dispensers, water tanks/ pumps, and office vehicles.
• Follow a daily routine checklist provided by management, completing tasks as required. Submit filled-out routine log sheets daily to your assistant manager for record-keeping.
• Handle requests received through the Jira ticket system, including transportation, meeting setups, staff requests for stationery, and maintenance.
• Conduct training and evaluation for all security and support staff to ensure compliance with safety and hygiene standards according to Muve standards.
• Adhere to all other general HR-related policies and procedures.
• Providing transportation for administrative duties and promptly responding to emergencies

Job Requirements

• A Diploma in Business Administration, Human Resources, or a related field is a must-have qualification.
• Candidates with hands-on experience in Office Maintenance, Security, Janitorial Service Management or HR Roles with demonstrated leadership capabilities are preferred.
• Holding an electrical wiring certification would be an added advantage.
• Strong organizational skills, attention to detail, and multitasking abilities are essential for success.
• Effective communication and interpersonal skills are necessary for smooth collaboration with employees and stakeholders.
• Proficiency in MS Office Suite applications (Word, Excel, PowerPoint, Outlook) is a basic requirement.
• Familiarity with HR systems and software like HRIS is beneficial, improving HR process efficiency and overall productivity.
• This role necessitates a valid driver's license for operating both motor cars and dual-purpose vehicles