Company Secretary

Duties & responsibilities

• Responsible for facilitating Board Meetings and all Sub Committee Meetings in consultation with the Chairman or Subcommittee chair respectively.
• Setting up Agenda for Board & Sub-Committees.
• Ensure Board decisions are communicated to the Management.
• Maintaining follow up action and productivity of the Meetings.
• Facilitate the process for the Board of directors to obtain information or expert advice.
• Maintaining & conducting good working relationship with Directors & Management.
• Adhere to Good Governance.
• Update and advice the Board on Corporate Governance.
• Update the Board of Directors on relevant amendments on statutes pertinent to the Bank.
• Compiling of Annual Reports.
• Hold AGMs and EGMs according to the constitution of the Bank.
• Liaise and complying the requirements of all the legal bodies such as CBSL, CSE, SEC and ROC.
• Update all methods, processes & communications specific to the Company Secretary and develop others.
• Implement Strategic Goals that are important to Company Secretary Department.
• Strengthen the relationship with the shareholders.
• Maintain the share Ledger.
• Manage Right Issue, Bonus Issue, Scrip Dividend and Debentures.
• Liaise with CDS in balancing the Share Ledger and Amalgamation
• To monitor the Composition of Shareholding.
• Dealing with stakeholder issue.
• Updating SEC & CSE regulations pertaining to registers.
• Update all the methods, processes, & communications specific to Registrars.

Administrative Functions

• Competency Development of the staff.
• Managing & adhering to the Budget of the division.

Academic / Professional Knowledge, Skills and Competencies 

• Attorney-at-Law with Secretarial License or a Chartered Secretary of Chartered Accountant or any other equivalent professional Qualifications.
• At least 15 to 20 years of experience in the same field.
• Extensive knowledge on Companies Act, CSE, and SEC Regulations.
• Awareness in Central Bank regulations and guidelines.

Soft Skills 

• Strong Interpersonal skills.
• Excellent communication and writing skills.
• Excellent organizing skills.
• Computer literacy.
• Should be able to work independently.